Canyon County Courthouse Legal Support Specialist I-II in Caldwell, Idaho

This job was posted by : For more information, please see: General Statement of Duties Performs legal secretarial and office duties to support the functions of the Public Defender's Department; assist the Chief Public Defender in performing all of the statutory and constitutional functions of the office; performs related work as required. Classification Summary This is a multi-level legal support position requiring specific knowledge of court systems, proceedings, and legal documentation and terminology. Duties vary with job assignment and may include scheduling, calendaring, preparing letters and legal documents using various software applications in a paperless environment; entering data into County, Department, and court systems and applications; keeping case records, logs, ledgers, dockets, and schedules; and working closely with assigned attorneys. This position requires a high level of initiative and the ability to complete required tasks with minimal direct supervision. Employees are assigned specific ongoing work assignments and may be assigned to one or more attorneys. The work is performed under general supervision of the Chief Public Defender. The principal duties of this class are performed in a general office environment and include courtroom exhibit work. Positions within the Class Legal Support Specialist I is the first level in the (LSS) series. Under general supervision, employees at this level perform work of average difficulty in all phases. Experience answering phones in an office setting is preferred. Assignments become relatively complex as aptitude and versatility develop. Legal Support Specialist II is the full journey level position requiring one or more years' experience. The LSS II independently perform a wide variety of general as well as technical legal assistant work for the Public Defender's Department. Legal Support Specialist III is the advanced journey level position requiring three or more years' experience. The LSS III are required to have advanced knowledge of all procedures and systems related to several areas of responsibility. This role also provides administrative support over assigned staff. Examples of Work (Illustrative Only; Not Division Specific) Essential Duties and Responsibilities (depending on position assignment): ? Works closely with attorneys to ensure their case needs are met correctly, accurately and on schedule; ? Manages assigned cases from intake through disposition, including discovery requests and responses, pleadings, data entry, etc.; ? Monitors and completes daily tasks and assignments from attorneys or Intake; ? Monitors dockets to ensure documents are ready for attorneys and data entry is complete and accurate; ensures that documents are filed into appropriate folders; updates and organizes file folders as needed and purges outdated files as directed and according to Department policies and procedures; ? Operates standard office equipment, a personal computer, and operates and maintains specialized office and case data entry and tracking systems, and related equipment; ? Operates case management system including electronic and paper files, reviews and verifies file notes for accuracy and inputs into case management system; ? Answers inquiries and provides information from case files to law enforcement officers, defense attorneys, defendants, and appropriate parties according to Department policies and procedures; ? Provides client contact; ? Provides legal secretarial support to attorneys and co-workers as needed and/or requested; ? Performs all work duties and activities in accordance with County and Department policies, procedures, and safety practices. Examples of Criminal Division Duties: ? Prepares pleadings and marks them for service or distribution; ensures all agencies are provided with copies; communicates with probation officers as needed; ? Reviews, organize s and numbers discovery documents; transmits to defense attorneys; ? Organizes files, ensuring accurate data entry, calendared hearings, properly filed pleadings, current notes, and scanned documents are in respective case files; ? Informs witnesses and others involved of case settlement or rescheduling; ? Orders certified copies of convictions to ensure proper charging decisions are made; ? Copies media and supplement to defense counsel; ? Numbers discovery (for paperless files) and provides to defense counsel; redacts victim information from discovery; ? Prioritizes mail and pulls file or routes mail to attorney; scans mail for paperless files; ? Enters No Action case if determined so by attorney: ? Contacts law enforcement personnel regarding warrants and arraignments, sentencing dates, or other information; ? Ensures medical records are ordered from various hospitals; ? Runs monthly reports for all jury trials; ? Prepares jury instructions, electronic and paper subpoenas, demands for notice of alibi, request for discovery, affidavits, probation violation documents, petitions, orders, motions and notices; ? Prepares specialized documents for victims to complete for restitution; files forms with the court and prepares order for court's signature; ? Performs computerized case management system research, development, and implementation duties; ? Prepares courtroom exhibits and assists attorneys in courtroom presentations; ? Monitors calendar/schedule for